Privacy Policy

Effective Date: 01 June 2026 Fully Compliant

1. Our Commitment

GV Systems Technologies Private Limited is committed to protecting the privacy, security, and confidentiality of your personal and business data. We handle all personal information responsibly, transparently, and in strict compliance with the Digital Personal Data Protection (DPDP) Act, 2023, and other applicable global data privacy regulations.

2. Information We Collect

We collect various types of data depending on how you interact with our website, platforms, and services. This includes:

A. Information Provided Directly by Users

  • Account and Contact Info: Full Name, Company Name, Email Address, Mobile Number, Postal Address.
  • Business and Billing Data: GST Details, billing addresses, purchase orders, payment histories, and subscription choices.
  • Communications: Information entered in our online enquiry forms, support requests, or direct email interactions.

B. Information Automatically Collected

  • Connection Metrics: IP Address, Session Data, Login Histories, and approximate geographic location.
  • Client Specifications: Browser specifications, operating system details, device identifiers, and client hardware configuration.
  • Analytics Tokens: Cookie identifiers, user activity sessions on our websites, and general analytics usage patterns.

3. Customer-Controlled Business Data (Employee Monitoring)

Subject to customer-specific administrative configuration, E360 Workforce Agent processes the following customer-controlled business and employee information:

  • Employee Identifiers: Staff names, emails, system usernames, and active status tracking.
  • Attendance & Work Logs: Clock-in/out times, session durations, activity/inactivity metrics, and idle durations.
  • Diagnostics & Productivity: Active window titles, application package usage statistics, network connections, web domains visited, and administrative settings.
  • Device Locations: GPS/Approximate geographic location logs of registered company-owned devices (where activated by the client).
Note: GV Systems acts strictly as a technology provider and Data Processor for employee monitoring data. The subscribing customer organization acts as the Data Fiduciary/Controller and is solely responsible for notifying employees and obtaining requisite consents.

4. Purpose of Data Collection

We process collected data for legitimate business purposes including:

  • Provisioning and maintaining E360 and VelVyntra accounts and software features.
  • Processing enquiry forms, booking meetings, and validating subscriptions.
  • Resolving customer concerns and deploying system updates.
  • Securing our cloud infrastructure, detecting fraud, and logging security events.
  • Fulfilling corporate taxation, accounting, audit, and legal mandates.

5. Data Security Measures

To guard your information against unauthorized access, loss, or leakage, we enforce modern security protocols:

  • Encryption: SSL/TLS encryption for all data transit; AES-256 encryption for database records at rest.
  • Access Management: Strict role-based access controls (RBAC) and mandatory Multi-Factor Authentication (MFA) for administrative roles.
  • Secure Architecture: Hosting on enterprise-grade clouds with automated firewalls, threat logging, and access logs.
  • Audits: Routine security logs, system audits, and credential reviews.

6. Data Retention Policies

We retain your personal data only as long as your account remains active or as required for our business operations, tax filings, dispute resolutions, and legal compliance. Customer-controlled monitoring data is purged or archived according to the retention window configured by the subscribing organization.

7. Your Data Rights

Under the DPDP Act 2023, you have the right to:

  • Request access to the personal data we hold about you.
  • Request corrections to any inaccurate, outdated, or incomplete data.
  • Request deletion of your personal data when it is no longer required for the purpose it was collected.
  • Withdraw your consent to data processing (which may result in the suspension of access to services).
  • Register complaints regarding data processing practices with our Data Protection Officer.

8. Contact the Privacy Desk

To exercise your data rights, or if you have queries regarding data handling, contact our Data Protection Officer (DPO) at or submit a privacy query to .